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How to Run a Successful Moving Company


In this article, we’ll start by discussing the key day-to-day operational tasks you must perform to run a successful moving business. Then we will go through ways to make your business run more efficiently.


Day-to-Day Operational Tasks for a Moving Company

No matter the type of moving business you have, there are some basic operational tasks that you will need to complete on a regular basis. These tasks include:

  1. Meeting with clients: You will need to meet with potential clients to give them moving estimates. This is typically done in person, but can also be done over the phone or via video chat.
  2. Scheduling moves: Once you have a confirmed client, you will need to schedule their move with your team. This includes booking the truck, confirming the address and move date, and sending out confirmation emails or texts to the client.
  3. Packing up the truck: On the day of the move, you or your team will need to pack up the moving truck with all of the client’s belongings. This includes wrapping furniture, packing boxes, and securing items.

Managing Client Relationships 

The key to any successful business is good client relationships. Managing client relationships is especially important as you want to make sure that they are happy and satisfied with your offerings. This will make them more likely to refer your company to others and to come back to you in the future. There are a few different ways to manage client relationships, but the most common is to keep in touch with them regularly and send them updates via their preferred communication method.


Improve Your Moving Company’s Inefficiencies

Use the following tips and strategies to make your moving business more efficient:

  1. Utilize moving software: Moving software can help you manage every aspect of your business, from scheduling moves to sending out confirmation emails. This type of software can also help you track inventory and keep track of client information.
  2. Hire part-time staff: If you find that you are consistently busy, you may want to consider hiring part-time staff to help with the workload. This can be a great way to free up your time so that you can focus on other aspects of your business.
  3. Use a storage unit: If you have a lot of extra inventory or if you need to store client belongings before their move, consider renting a storage unit. This will save you time and money in the long run.


Systems & Processes

One of the best ways to make your moving business more efficient is to develop and/or automate as many systems and processes as possible. By doing this, you can save time and money.

The following moving business processes can be systematized: 

  1. Estimating: Use software or a template to help estimate move times and costs.
  2. Scheduling: Schedule moves in advance and use a system to send out confirmation emails or texts to clients.
  3. Packing: Develop a packing process that you can use for each move. This may include using specific packing materials or labeling boxes.
  4. invoicing: Use software or a template to help you create and send invoices to clients.


Delegate & Outsource

Another way to make your moving business more efficient is to delegate and/or outsource tasks.

There are a number of different tasks you can delegate or outsource, including:

  • Administrative tasks
  • Marketing and advertising
  • Customer service
  • Bookkeeping and accounting
  • Web development

By delegating and outsourcing these tasks, you will free up time to focus on driving sales, which is key to growing your moving company.

You can find professionals to perform these tasks and more on websites like Upwork and Fiverr. Test workers on those sites with small projects before hiring them for bigger ones.


Time Management

When it comes to running a successful moving business, one of the most important things is time management.

There are a number of different ways to manage your time effectively, including:

  • Create task lists/to-do list
  • Time blocking (blocking out time of your schedule to focus on critical tasks)
  • Prioritization (prioritizing business building projects over day-to-day operational tasks)

In order to be successful, you need to learn how to balance the important tasks with the less important ones. You also need to learn how to say no to certain tasks in order to focus on the ones that are most important.

The key to time management in the moving business is to be organized and focused. By using the techniques mentioned above, you can effectively manage your time and grow your business.


Tools, Technology & Resources

There are a number of different tools, technologies, and resources that can help moving businesses improve their efficiencies, including:

  • Marketing automation tools (email marketing, etc.)
  • Accounting software/automated billing and invoicing
  • Customer Relationship Management (CRM) software

 Consider using these tools if they can help your business. Also, creating custom software could possibly allow you to perform even better and give you competitive advantage. If a customized piece of software could benefit your moving business, consult with an IT professional or software developer.


Set & Track Goals

One of the best ways to make your moving business more successful is to set and track goals. Without business goals, it’s difficult to measure your progress or know what you need to do to improve your business.

There are a number of different ways to set and track goals, including:

  • SMART goals (SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound)
  • Progress tracking charts (creating graphs that show your progress made towards specific goals)
  • Creating a business plan

By using one or more of these methods, you can set and track realistic goals for your business. This will help you stay on track and achieve your desired results.



In order to maximize your success, consider networking with other professionals both inside and outside the moving business. By doing this, you can learn from their experiences, get advice, and make connections that can help your business.

There are a number of different ways to network with other professionals, including:

  • Attending industry events
  • Networking events
  • Online networking
  • Professional associations
  • Trade shows


Pricing Your Offerings

One of the most important things to consider when pricing your moving offerings is how much you need to charge in order to make a profit. You also need to consider how much your competitors are charging for similar offerings.

Another thing to consider when pricing your services is how much value your offerings provide. By understanding the value of your offerings, you can justify charging more for them.

Finally, you need to find the right balance between price and demand. If you charge too much, you may lose potential clients. However, if you charge too little, you may not be able to cover the costs of running your business.


Targeting the Right Customers

In order to be successful in the moving business, you need to target the right clients. By targeting the right clients, you can increase your chances of making a sale and ideally serve clients who value your offerings more and/or are easier to serve.

There are a number of different ways to target the right clients, including:

  • Segmenting your market
  • Understanding your ideal client
  • Developing a positioning statement
  • Creating a buyer persona



With the right tools, processes, resources, and incoming clients, you can successfully run a moving business. By following the tips in this article, you can set up your business for success.